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This a mentoring scheme guide I’ve written up and introduced across multiple growing workplaces to mentor new talent into the evolving company, feel free to share! 💃 🕺

Contents

🤝 Before The Meeting
📝 Fill Out Overview Form
👔 During The Meeting
🗒️ Review Form
⛷️ After The Meeting

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Thanks for participating in the first round of the mentoring scheme! This document will quickly outline the mentoring meeting structure and your responsibilities as a mentor 👩‍🏫⭐

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The mentoring scheme will give new juniors someone to talk to about any work/personal issues, that they may not feel confident talking about with someone in their direct team, or their manager, as well as ask for advice with certain situations or ask for your direct support where you can take action on their behalf.

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Remember, your role as a mentor, and the meetings you have with your mentee, should be kept confidential, anything discussed in the meetings should only be kept between you and them, unless you get their permission to do so.

🤝 Before The Meeting

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Before the meeting, you want to make sure to schedule a 30 minute meeting some time in advance. When booking the meeting, it might also be worth considering if you can meet in person or virtually. If you're scheduling a meeting in person outside of the office, remember to bring your laptop! 💻

📝 Fill Out Overview Form

Before the meeting, you also want to make sure the other person fills out the questionnaire with some basic questions that include an overview of the previous month.

The monthly overview form Includes:

Overview of Thoughts for the Month 🤔

Overview of Work Completed This Month 🛠️

General thoughts of how the person is getting on during the month, any key events. Things I'm proud of, areas to improve, and new ideas?

General information about work completed, any work that they struggled with, and key events in the project.

Extra Points/Actions Points/Help Needed🗣️

If the person has any things that want to talk about, they can write down these things here before the meeting so that they don't forget and it can also act as a conversation starter for the mentor once they've gone over the thoughts and work for the previous month.

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The purpose of these questions and form is to making the meeting more structured. The form also provides a good way for the person to have a monthly review of how they're feeling generally and getting on with work.

👔 During The Meeting

🗒️ Review Form

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The form filled out earlier, will provide a good structured basis to conduct the meeting around.

The meeting should consist of going over the form and checking in on how the other person is doing and general overview of the past month.

Overview of the thoughts for the month, just note of any events happened over the past month.

Overview of work completed for the month, just to check in what the person is getting up to and what projects they're working on, good opportunity to check in on if they're struggling with any work, or give them advice on how to improve.

Extra points/Ideas/help needed, any points that the other person has listed down, which may include issues they have or other general concerns.

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Part of the mentoring scheme, is to also promote and encourage personal development, this can be done by setting monthly objectives, these can be completing certain tutorials, learning about new technologies, maybe reaching out to different teams and participating in their work, possibly shadowing a different person in a different role, or even organising an event or a social like a company "Bake Off" 😄

As time progresses, during the next months meeting you can then review their previous personal objectives and see how they've progressed, and just making sure they're held accountable to the objectives they've set themselves before 🤓

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These sessions could be a good time for reviewing work, but also different workflows of the different teams — it's a good opportunity to bounce off ideas for improvement in any areas of the business.

⛷️ After The Meeting

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After the meeting is concluded, now is your opportunity to get into motion and see if there were points raised in the meeting that you believe you could take action on.

If any issues or problems are raised during the meeting, it's up to you to decide how to/if to take action.

Problems may include work related or personal issues. For work related issues like being given too much work, or struggling with certain parts of work, you can either give advice on how to approach the issue and talk to their manager, if not, then it is something you can speak to their manager on their behalf.

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If any points were raised during the meeting and advice was given or action taken, please make sure to follow up later on to see what was the result.

Mentoring Guide

🤝 Before The Meeting

📝 Fill Out Overview Form

👔 During The Meeting

🗒️ Review Form

⛷️ After The Meeting